Brand Management Software: Why Your Custom Printing Business Needs It

brand management software

As the markets are becoming increasingly saturated and consumer choices are expanding exponentially, businesses are finding themselves amidst a relentless struggle to capture and retain their target audiences. This has propelled brand management into a pivotal role, as it serves as the compass guiding companies through the tumultuous waters of consumer preferences and market trends.

A brand is no longer just a logo or a slogan; it is the embodiment of a company’s values, promises, and identity. Effective brand management cultivates customer loyalty, establishes a unique market position, and bolsters the overall reputation of a business.

Table of Contents

What is Brand Management Software?

Branding materials management

Brand management software serves as an online solution tailored for businesses aiming to streamline the creation, storage, and distribution of their brand assets throughout the organization. This tool facilitates the documentation of brand guidelines, collaborative efforts on creative initiatives, and dissemination of brand-related updates, and empowers all members of the organization to effectively oversee the brand.

By leveraging such software, brand managers and teams are empowered to carry out their responsibilities more efficiently. Simultaneously, it enables geographically dispersed teams and external partners to maintain consistent brand adherence regardless of communication frequency, collaborative processes, or physical proximity of workspaces.

Moreover, the software aids in fostering a collective sense of brand ownership within the company culture. It establishes a centralized hub where employees can acquaint themselves with the brand and access requisite brand resources. Consequently, employees feel a stronger connection to the brand, as they gain a deeper understanding of its significance and its role in benefiting the company and its customers.

Most Common Branding Challenges and How Brand Management Software Can Solve

Effectively managing a brand involves overseeing a complex array of components—such as channels, interaction points, and stakeholders—while ensuring continuous brand uniformity, safeguarding reputation, and securing market presence around the clock. Furthermore, companies grapple with additional hurdles that complicate safeguarding their brand against potential pitfalls which include-

Elevated Consumer Expectations

high customer expectation management

Modern consumers, whether in the B2B customers or B2C realm, anticipate personalized interactions at every juncture. Content must be not only promptly delivered but also tailored to the recipient’s location, behaviors, preferences, and individual attributes.

Influence of External Factors

The brand’s realm extends beyond direct control, encompassing external dynamics like influencers, trends, reviews, and news stories. These elements, as much as the brand’s logo and controlled content, can significantly shape the brand’s narrative if not managed carefully.
The brand’s realm extends beyond direct control, encompassing external dynamics like influencers, trends, reviews, and news stories. These elements, as much as the brand’s logo and controlled content, can significantly shape the brand’s narrative if not managed carefully.

Navigating Industry Regulations

business regulations and compliances
Entities functioning within tightly regulated sectors, such as healthcare or financial services, confront added complexities in upholding compliance requisites. In such instances, brands must not only safeguard consumer data but also ensure that information presentation in branded materials aligns with regulatory guidelines.
Tailored to address these precise challenges, brand management software empowers marketers to establish and govern the brand consistently across all pertinent interactions. While brand management software is just one tool within the marketer’s toolkit, it assumes a pivotal and central role in crafting a coherent, on-brand experience for internal and external stakeholders alike.

What Type of Industries and Teams can use Brand Management Platform?

Brand management tool is valuable and relevant across a wide range of industries and businesses, as maintaining a strong and consistent brand identity is crucial for success in today’s competitive marketplace. Some industries and businesses that particularly benefit from brand management software include:

1. Franchises

Franchisee on multiple locations

Franchise enterprises encounter distinct obstacles when it pertains to crafting and dispersing marketing content. Frequently, a disparity arises between the central corporate headquarters and the independent local offices within their network. Although these local offices are autonomously run by individual proprietors, they remain accountable for contributing to a consistent brand encounter that harmonizes with the broader brand identity.
Leveraging brand management tool, corporate marketing units can generate templates encompassing signage, promotions, and campaigns. These templates are then uploaded onto a centralized platform, enabling local teams to retrieve and personalize assets that adhere to brand standards.

2. Retailers

Multi-location businesses find value in the functionalities offered by brand management platform, including marketing portals and the capability to establish tailored regulations that mitigate errors and maintain messaging consistency.

3. Manufacturers

Manufacturers grapple with a multitude of SKUs and the corresponding assets, giving rise to notable challenges and potential brand-related risks. To aid such companies, brand management software serves as a unified repository for digital assets. Equipped with features such as version tracking and intelligent search and retrieval, this software assists brands in effectively overseeing and locating the latest assets required for brand promotion in adherence to style guidelines.

4. Agencies

marketing agencies brand management

Brand management tool proves instrumental for creative agencies in upholding uniform quality benchmarks across diverse creative assets, irrespective of whether they are crafted internally or by external freelancers or contractors. Through Digital Asset Management (DAM) capabilities, agencies can optimize their processes, capture feedback, and enhance client communication, thus fostering efficient workflows.

5. Sports Franchises (or businesses using merchandise)

Marketing materials linked to professional athlete sponsorships and sports teams represent some of the most costly assets in the field. Brand management platform offers a solution by facilitating the management of usage rights, dissemination of promotional resources, and the stimulation of customer interest in merchandise through materials showcasing branded apparel. Moreover, attributes like automated expiration dates and the ability to enhance default security settings with additional layers provide heightened safeguarding for teams with brands of substantial value.

6. Financial Service Provides

Brand management solutions empower financial services companies to enhance customer experiences while maintaining brand integrity. Wealth managers, financial advisors, and branch agents can provide personalized reports and interactions utilizing templates that guarantee adherence to industry regulations and compliance.

7. Healthcare Sector

branding in health sector
Cloud-based brand management software proves advantageous for healthcare organizations by enabling the creation of sanctioned marketing materials that can be tailored to cater to the preferences of specific local audiences.

8. Hospitality and F&B

Brand management software plays a pivotal role in aiding companies in the hospitality industry to establish and sustain a consistent brand identity, regardless of the extent of their presence across markets, warehouses, and sales representatives. Through this software, brands can develop portals tailored for various segments of partners. This approach simplifies the distribution of on-brand assets that contribute to brand awareness, recognition, lead generation, and the promotion of services.

What to Look For in Brand Management Software?

Investing in brand management software is a strategic decision that requires a thoughtful assessment of a company’s current brand-related challenges and aspirations. Knowing when to make this investment hinges on several key factors.

  • If a company is experiencing difficulties in maintaining consistent brand identity across various channels and touchpoints, such as social media, websites, and marketing materials, it might be the right time to consider brand management software as inconsistencies in branding can lead to confusion among customers and dilute the brand’s impact.  Here’s everything you need to know about digital marketing for your printing business.
  • If cross-functional teams struggle to collaborate effectively on brand-related initiatives due to disjointed workflows and communication gaps, brand management software can bridge these divides by providing a centralized platform for teams to access brand guidelines, and assets, and collaborate in real-time.
  • Companies that are expanding their market presence or introducing new products/services should consider brand management software to ensure that the new additions align seamlessly with the existing brand identity, preventing fragmentation and maintaining brand coherence.
  • If a company finds it challenging to manage its online presence, respond to customer inquiries, and track brand sentiment, brand management software can provide the necessary tools to efficiently handle these tasks.

Essential Features A Great Brand Management Tool Should Have

The software encompasses a set of essential features that collectively enhance collaboration, digital asset management, and brand consistency. These core elements empower companies to streamline their brand-related activities and ensure a unified brand identity across various channels. 

The Seven must-have features of brand management software for either providing multiple tools or a comprehensive solution include-

1. Brand Guidelines

brand guidelines

Brand guidelines serve as a centralized repository for documenting your brand’s components, encompassing visual aspects like logos and color schemes, as well as brand messaging and mission. Optimal brand guidelines merge written and visual directives, accompanied by the capability to directly download accurate brand elements from within the guidelines. This ensures the assurance that everyone is utilizing the most up-to-date versions of logos and other brand resources.

Whether through distinct tools or comprehensive brand management software, guidelines constitute a fundamental element of your brand management arsenal. They grant accessibility, serve as reference points, and facilitate the utilization of accurate brand elements, thereby enhancing brand uniformity across the entire organization.

2. Digital Asset Management

A Digital Asset Management (DAM) system serves as a central hub for storing and organizing digital media like brand videos, icons, images, and documents. Premium DAM platforms incorporate functionalities such as automated tagging, filtering, and suggested search, enhancing content management and simplifying the asset retrieval process for users. Moreover, any modifications made to files within the DAM are instantaneously propagated across the web, wherever those images or videos are embedded.

These capabilities render a DAM solution more user-friendly compared to storing brand assets in a shared drive. It also constitutes a valuable component of comprehensive brand management software. This system empowers users across various departments to effortlessly discover and utilize brand images, obviating the need to repeatedly request files from designers or the marketing team.

3. Design Templates

brand templates

Design templates are editable formats for commonly used branded and marketing materials. Creative teams establish these templates to allow other staff members to adapt and generate their own brand-related content, eliminating the necessity for designers to execute the task.

These templates represent an integral component of brand management software, granting the entire team the ability to craft branded visuals independently. This cultivates confidence in generating requisite assets while upholding brand uniformity.

While it’s possible to generate individual templates using diverse online design tool, employing brand management software for this purpose offers the advantage of integration with brand guidelines and the DAM system. This facilitates the seamless utilization of existing brand components within designs.

In addition, learn more about Brand Kit Feature: Let Your Customers Manage Their Brands Effectively

4. Collaborative Workflows

Brand management software facilitates real-time collaboration among employees, freelancers, and external partners engaged in brand-centric projects. Designers operate within a collaborative ecosystem, engaging with input from peers, company executives, and various departments during the creative journey.

Seek out brand management solutions that offer the capacity to establish collaborative workflows and a dedicated approval mechanism for feedback and final authorization. These functionalities streamline the collaborative creative process as teams collaborate on diverse brand elements and assets.

5. Flexible Media Rights & Permissions

A robust brand management software should provide the capability to define usage rights and permissions, enabling precise control over access to brand files. This encompasses determining who can view or download the files and the ability to allocate access for a specific duration. This can be particularly useful, like allowing access to assets for a time-bound campaign that automatically expires after the campaign concludes, avoiding prolonged dissemination on social media platforms.

Crucially, the software should offer straightforward management of individual and team-level access to files. Various individuals necessitate different assets, and streamlining this process is imperative. For instance, you might maintain a public repository of brand materials for press utilization, or configure distinct asset libraries for different regions to facilitate the localization of your brand.

6. Integration with existing tool stack

software integration
Highly effective brand management software should seamlessly integrate with the applications and platforms already in use by your teams. The more cohesive the integration between your brand management system and your existing tools, the smoother the process becomes for all departments to foster brand awareness and establish a sense of ownership.

7. Multi-brand structures

Incorporating a multi-brand framework allows companies to oversee multiple brands or sub-brands through a single brand management solution. Particularly for sizable enterprises or those with expansive growth aspirations, this capability stands as a pivotal aspect to consider when selecting brand management software, as it should cater to your present and future business needs.

A multi-brand arrangement empowers teams to efficiently administer, view, and share guidelines, assets, and digital components for numerous owned brands, all within a unified platform. This facilitates collaborative efforts across various brands while upholding the distinct identity of each. When seeking brand management tools, prioritize those that offer multi-brand structures, granting the flexibility to assign access permissions and usage controls on a brand-specific basis.

Some of the questions to ask before you choose the right software for you:

brand management software buying checklist
  • Is the software scalable to accommodate the company’s growth and changing brand management needs?
  • How intuitive is the software’s user interface, ensuring that teams can easily navigate and utilize its features?
  • Can the software seamlessly integrate with the existing tools and systems, such as design software, content management systems, or project management platforms?
  • Does the software offer collaborative tools such as real-time commenting, annotation, and approval workflows to streamline teamwork?
  • How comprehensive is the software’s digital asset management capability, including storage, organization, search, and metadata management?
  • Can the software effectively house and communicate the brand guidelines, ensuring consistent adherence to visual and messaging standards?
  • Does the software allow for customization to reflect the brand’s unique needs and requirements?
  • How robust are the user permission controls and security features to safeguard sensitive brand assets?
  • Does the software offer any brand monitoring or analysis tools to track brand sentiment and assess the impact of branding efforts?
  • What kind of customer support, training, and resources does the software provider offer to ensure successful implementation and usage?
  • Can the software be accessed and utilized effectively on mobile devices, catering to remote teams or on-the-go tasks?
  • How established is the software provider, and do they have a track record of reliability and customer satisfaction?

3 Key Ways To Select The Best Brand Management Software For Your Brand

Each company possesses unique requirements when it comes to brand management. As demonstrated earlier, each software package offers a range of distinct features. Prior to making an investment in brand management software, it’s imperative to comprehensively understand the diverse dimensions involved.

What do you need the most?

It’s important to evaluate the team’s performance and identify the specific areas that require enhancement the most. This analysis will guide the selection of necessary features for the company to attain optimal outcomes. Consider the daily operations and reflect on how improvements can be made to enhance the efficiency of these processes.

Who will use it the most?

brand management software uses
Having a well-defined understanding of the intended users of the brand management software will assist in pinpointing the essential features required for the company. For instance, if the software is intended for obtaining ongoing input from external stakeholders or for facilitating collaborations, a suitable choice might be online proofing tools and softwares facilitating that.

Ask the experts!

Engaging with brand management software can pose challenges, especially for those unfamiliar with its functionalities. It’s advisable to have your marketing and IT teams guide you through their requirements and navigate the software interface.

Gain Control with of DesignNBuy's Brand Management Software

In the everchanging and interconnected world of today, maintaining the integrity of your brand across diverse markets and channels is paramount. “Don’t Let Your Brand Get Lost in Translation” becomes more than a catchphrase; it’s a strategic imperative. The solution lies in harnessing the power of a Brand Management Software to effectively manage your brand assets.

A Brand Management Software solution streamlines the management of assets and enhances the creation of multimedia content, especially in sales and marketing contexts. It establishes a centralized system for overseeing digital assets, fostering brand consistency through automated updates and reinforcement of brand guidelines. This results in a unified reference point within companies and a more uniform experience for external audiences.

Embrace Brand Management Software today, and let your brand shine with the brilliance it deserves.

*This post has been updated on Nov 2023.

Scroll to Top